I think that the concept of Apple’s Mobile Me is just genius, allowing you to automatically sync all of your emails, contacts, calendar and numerous other settings and preferences with very little work from yourself. However as I already have my email address set up – everyone knows it – I’m not really keen on changing that, nor am I very keen on spending the $120 a year for this subscription when I can get by with my own solutions to the problem for free. In this post I’m going to look at a few things that I have done to create my own ‘kind-of’ mobile me solution.
First and easiest is syncing your email. To do this you’re email provider needs to support what is called IMAP, generally they will tell you to set up your email programs with POP3. The difference here is that POP3 is a system which downloads what is on your email server and stores a copy on your local system – this is excellent if you only use one computer. But throw in your mobile phone and your laptop on top of your desktop computer and you will be getting the same email showing as unread multiple times, and if you delete it on one computer it will still be on the other devices same with your sent emails – frustrating!!.
The beauty of using IMAP based email is that every-time your computer or mobile phone is told to check your mail it will only show you what is currently on the email systems server, so think of it this way: somebody sends you an email > it goes to your email providers central computer > your computer or phone checks to see if there is any mail > it pulls down a copy of this and shows you your mail > all the time keeping a message on the emails providers computers. If you make a change such as delete or move it to another folder the action is mimicked on the email systems server. Therefore the next time one of your other devices checks for new mail it will see exactly what is on the email server and refresh all of your devices.
Setting up an IMAP email is hard to document because every internet/email service provider is set up a different way therefore there isn’t one set way to do this, generally speaking by navigating through your suppliers support pages and by using google to search you will generally be able to find a way to set this up. If your primary email is done through a service like Gmail, Hotmail, Yahoo etc this makes it easier because by nature these are already an IMAP way of managing your email just navigate to their websites and they will give you details on how to set this up for your email program.
Files
Mobile Me provides a service called iDisk, which is like your own portion of disk space on Apples servers. This means it appears as a local disk on your computers however it can be accessed by any computer you give access to or via the web. The nice thing about this is that if you work between multiple computers you know just what it is like to go out one day and have forgotten to copy the file across. My solution to this was to use a service called Dropbox. I have blogged about this previously so won’t go into too much depth, but for free with this service you get 2GB worth of space which I find is adequate for files and some pictures. You can pay for a larger disk space if you want to. This service provides the same function that I mentioned earlier about providing an online central place to store files, but the beauty of dropbox is that whatever you put in your dropbox folder on one computer is automatically synced up to the dropbox server and back down to any other computer that you have installed dropbox on!
Calendar
Another great feature of Mobile Me is the ability to synchronize your calendars across different machines and you’re iPhones, Mobile Me does a really great job of this by pushing any changes made up to their servers and back down to your other devices to be updated. There is one great way to achieve this for free and this is with Google Calendar.
Once you have a google account you have full access to this feature for free, the process is fairly simple however I won’t discuss it here for the fact that it is so in-depth, however if this interests you check out the links posted below to find out how to set this up. Below are the links to platforms and programs it is available with:
- Click here for links to set up Calendar
- Works with Mozilla Sunbird
- Apple iCal & iPhone
- Microsoft Outlook
- Windows Mobile
- Blackberry
Contacts
Google really provides so many great services at no charge and due to the nature of how your contacts with Google are managed – that is in the ‘cloud’, it allows them to offer this free synchronizing services for contacts as well. So like with the Calendar when you add or update a contact on your computer or phone, it will update this on every device enabled to do so. Again the explanation of how to do this is to in depth for me to cover here but if you would like to enable this as well check out the link here > Google Sync Services
